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As any construction project manager would tell you, following a guideline eases the process of overseeing construction projects.

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The Construction Project Management Plan (CPMP) is a document that provides detailed mechanisms, tools and the knowledge transfer necessary to deliver complex projects.

These plans justify project feasibility and help you develop schedules and goals accordingly. It bridges the communication gap between cross-disciplinary teams whose input is critical before starting a project.

It maintains project commitment levels by holding people accountable. And In this post, we outline the important features of CPMP with attributes that distinguish it from the usual documentation.

#1. What goes into a Construction Management Plan?

While planning, we start by knowing how the finished structure should look; which forms the basic structure of the construction project plan. The plan would comprise detailed procedures and methodologies adopted by the project team in the planning stage of the project.

It would also include a construction planning and schedulingframework which will help the project progress, and also minimize project risks at all stages. This forms an important part of the construction plan apart from getting the technical aspects right.

Here are the different parts of a construction project management plan:

1. Project scope

The scope specifies project goals clearly by coming to a conclusive end on the features, financials and type of structure to be constructed.

2. Resource efficiency

It is important to have an in-demand workforce whose skills vary in terms of relevance and experience.

3. Phase design

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Planning each phase helps you draw accurate project estimates by stating the management practices and methods to be used.

4. Communicative strategies

Interdependencies are understood holistically by aligning each stakeholder’s input to the project scope. The plan is created by a project manager to oversee the construction planning and management, and to make sure the work is completed on time.

The next section will highlight the steps carried out by construction project managers in the planning phase.

#2.Construction Project Planning Steps

A construction project management plan provides details of the outcomes expected before a project is approved and the ends to achieving them.
Here are 7 key attributes to help you create your own construction project plan:

1. Scope

A clear scope outlines the purpose of the project in terms of its benefits, durability, and value. It contains feedback provided by both clients and stakeholders, which are then incorporated into the construction planning and scheduling.

It further defines the roles and responsibilities of the team from the start so as to delegate specific duties aligning with individual skills and expertise. It includes a realistic timeframe, budget, project framework, the methodology adopted and any constraints that may adversely affect the project despite forethought.

2. Work Breakdown Structure (WBS)

The construction project schedule helps in the preparation of the Work Breakdown Structure.
With details of the activities to be undertaken at different stages of the project, the document helps to categorize and plan project deliverables into manageable chunks.

Teams are assigned a reasonable workload to release outputs on schedule.

3. Feasibility study

An important part of the construction project management plan is its feasibility study. This study analyses the impact of the project on a number of factors including stakeholder approval, environmental and social impact, probability of hazards and the extent of profitability posed to clients, teams and your firm.

4. Costs

Sticking to the construction project timeline can impact the final cost of the project. If the time frame extends beyond the agreed limit, costs can begin to inflate. Usual areas where expenditures can go beyond the budget are payroll, project budgets, safety equipment costs, material supply, and machinery. Naturally, cost issues would have to be flagged early to avoid delayed payment of installments.

5. Quality

The client and stakeholders have to specify the quality of the construction project in terms of material, budget and actual output. The performance of different teams are also included in the plan.

For example, an overview of the civil engineering project management plan will be a part of the CPMP. Accordingly, efforts can be assigned to different components forming the core of the labor. With monetary and personal investments in play here, quality assurance audits need to be conducted before signing them off.

6. Communication

Make sure every interaction is documented to keep your teams regularly informed. Reporting mechanisms must be transparent in recording hours, communication strategies, contributions, conflicts, and reconciliations.
The right team of field specialists and consultants ensure that your project is in good hands. They would have a broad knowledge of the project scale and would be acquainted with issues that are likely to crop up. They accordingly would be able to advise the team on measures to mitigate them at the earliest possible time.

7. Time

Milestones are verified against time. Delays in services and material is a concern that calls for counteractive measures to be taken before project quality suffers.

Subsequently, scheduling strategies should maintain the project program and be fit-for-purpose.

Project management plans for construction boils down to stabilizing routine. Reviewing your internal processes periodically helps you regulate and mitigate risks that violate time, scope and budget. Thus, you’ll engineer an efficient body to take up an optimal workload.

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With 64% of respondents from the KPMG’s Global Construction Survey ‘optimising’ their management controls, having a sound construction project plan in place is instrumental, to say the least.

Did you find this post helpful? For related content, download our eBook and see how the best practices of construction project management can transform your projects.

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